How to share screen in Microsoft Teams?

Sharing is caring, and in the digital world it’s now easier to share your screen than ever before. Microsoft Teams, the company’s chat-based workspace, is built right into Windows 10, and it’s available on Windows, iOS and Android. With Teams you can share your screen on a meeting room, a simple call or even on an individual conversation, and it works pretty good. But what are the limitations and what can you do to get the most out of sharing your screen?

It is possible to share the screen of the computer in Microsoft Teams. This can be done if you are using a Windows 10 computer and you have the Windows Fall Creators Update installed. The functionality of sharing of the screen of the computer in Microsoft Teams is part of the feature that was added in the Windows 10 called Windows Ink Workspace.

Microsoft Teams, launched in 2017, offers many features such as audio and video calls, private and group chats, team building, file sharing, video sharing, photo sharing and screen sharing.

In this article, we explained how to do screen sharing in Microsoft Teams on PCs and mobile devices, and then we provided instructions on how to share PowerPoint presentations in Teams.

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What is team screen sharing?

Screen share allows you to let another person see part or all of your screen.

Here, only one person has real-time access to all the activities taking place on your screen. This can be done on laptops and via mobile phones. With a certain number of permissions, a third party can also access your screen and control it from their end.

The screen sharing feature is useful for presentations and online meetings. It has also facilitated online teaching and learning.

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Open the Microsoft Teams app on your Android or iOS device and follow the steps below to share the screen.

  • Press the Hamburger menu item next to the Exit button.
  • Select the Share option.
  • Select the desired screen sharing option.
  • The screen of your mobile device is now unlocked.
  • To end sharing, click the End Screen Sharing icon as you would on laptops.

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When you are in an audio or video call or a team meeting, the home screen of your PC will look like the one shown below.

Main Screen visibility during a meeting

The screen share icon is located between the Exit button and the Mute button.

Step one: Tap the screen share icon.

Step two: From the pop-up menu, choose the option you want – Desktop, Window, PowerPoint and Preview.

Menu item Description
Office Allows you to share the entire screen and make any application visible to a third party. This option is ideal if you are working on multiple windows or specific applications.
Windows Allows you to share a single application or window. Even if you’re in another window, the other party can’t see it. This is ideal if you do not want to give full access to another person.
PowerPoint With the PowerPoint option, you can display and present any presentation instantly.
See Use the Browse option to find the file on your computer that you want to share.

Screen sharing options

A red frame is visible around the part of the screen that is actively shared.

Extras : Activate the computer’s mute button when you want to play a sound.

How to stop screen sharing in a team?

To stop sharing the screen, click the Stop sharing icon in the small visible window. You can also hover over the top of the screen to find the Presenter option to stop talking.

Share screen with PowerPoint slides

Presentations are an important part of screen sharing. Microsoft Teams has a special option to make this task easier.

To share a presentation, click the presentation you want to share in the Presentations pane. The presentation will open immediately and you can navigate to it directly.

Share PowerPoint

The presenter can use the eye icon next to the presentation stop button to determine if he or she allows the audience to switch slides at will.

Trainees can change slides at will

The listener can return to the slide where the presenter is located by clicking on the To Presenter option.

To stop the presentation, the presenter must click on the Stop Presentation option. A pop-up dialog box will appear asking you to confirm that you no longer wish to view the presentation.

Displaying the output dialog box

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What is the difference between a listener and a speaker?

In the team meeting, participants are divided into participants and facilitators. The meeting organizer is always the moderator and can choose who is the moderator and who is the listener.

While both can see, talk, communicate and share feedback, presenters can also present or share their screen, but participants cannot.

Speakers and participants

The list of participants and speakers can be found in the Participants section. Since a participant cannot share their screen, the screen share icon is not clicked.

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Frequently Asked Questions

How do I share my screen in teams?

Shared screen on Microsoft Teams is a feature that allows users to share their PC screen on Teams. This has a few different uses, from providing a demonstration of a certain feature, to allowing colleagues to help you fix a problem. There are also many third party applications that allow you to share your screen, and here we will show you how to share the screen using the default Teams app. You have your mobile phone, you have your laptop, so why can’t you share your phone screen on your laptop? It’s actually really simple to do. You don’t need any special apps, and you won’t need to pay for an expensive subscription. It’s all possible using built-in Windows 10 technology.

Can students share their screen on Microsoft teams?

So, you’re a student and you have a Microsoft Teams account for your college, or you’re a teacher at a school that uses Teams. You’re sitting in class and your teacher is doing some cool activity on their desktop and they ask if anyone can share their screen. Maybe you’re curious about what your friends are doing in their classes, or maybe you want to see if anyone has gotten a high score on a video game. On your phone, there’s a button that says “share screen”, so you tap it, and nothing happens Can students share their screen on Microsoft teams? Many students have asked for a question on how to share their screen on microsoft teams on phone. This new technology is the latest enhanced feature that Microsoft has introduced to the business world and with the help of Microsoft Teams, one can easily share their screens with their team members.

Why can’t I share my screen on Microsoft teams?

Microsoft may be the king of office collaboration, but it’s also a company that never stops innovating. And while it’s been strides in the right direction, there’s still room for improvement. Case in point: Microsoft Teams. While the service has a lot to offer for your business, it’s also a great platform to share content and collaborate with other gamers online. But, despite what you may have heard from your friends, the service doesn’t yet support screen sharing. The latest version of the Microsoft Teams application, Microsoft Teams 2.0.0 comes with a few new features that are designed to enhance your user experience in a group setting. One of these new features is called Screen sharing which allows you to share your Windows screen with your teams.

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